Invoicing Specialist

The Invoicing Specialist is responsible for issuing client invoices related to customs clearance services, ensuring accuracy in billing for customs declaration fees. Additionally, this role includes reviewing and verifying ancillary costs incurred by the company to ensure proper client recharge and reimbursement.

Key Responsibilities:

• Prepare and issue invoices to clients for customs brokerage services, ensuring correct application of tariffs and service fees.

• Verify and reconcile costs associated with customs operations, ensuring all billable expenses are properly accounted for.

• Review ancillary costs incurred by the company and ensure their correct allocation and invoicing to clients.

• Create and maintain tariff codes masterdata in the operational system.

• Collaborate with the finance and operations teams to ensure accurate and timely billing.

• Maintain up-to-date records of invoicing and billing data within the company’s systems.

• Investigate and resolve billing discrepancies in coordination with internal departments and clients.

• Ensure compliance with company policies and relevant financial regulations.

Requirements:

To be considered for the Invoicing Specialist role at Customs Support Group, candidates must meet the following requirements:

• Minimum of 2 years of experience in invoicing or related field

• Proficiency in MS Office, particularly Excel

• Strong attention to detail and accuracy

• Excellent organizational and time management skills

• Ability to work independently and as part of a team

• Effective communication skills, both written and verbal

• Knowledge of accounting principles and practices

• Experience with invoicing software or systems is a plus

• High school diploma or equivalent; additional certification is a bonus